Sales Tax Liability Report Invoices with sales tax no longer exist.
Running a Profit and Loss by Class report will show all amounts in the unclassified column. Similarly, on the A/P side, bills and bill payment checks no longer exist and the expenses are no longer linked to cash payments, so QuickBooks cannot know when to show cash basis expenses.Īny transactions summarized by the utility will not have classes assigned. QuickBooks does not know that an invoice for February 1 was paid on March 1 or that the invoice and payment ever existed. After running Condense Data, the income is Condensed into the February 1 journal entry and the cash is Condensed into the March 1 journal entry. QuickBooks includes the invoice in cash basis income for March 1. There are no links from Cash In to Income or from Cash Out to Expenses.Įxample: If you entered an invoice on February 1 and payment on March 1, the histories will show they are linked. Your cash basis reports for the Condense period will be inaccurate.
Item-based reports will be blank because all of the item data is gone. The following reports will be affected for the Condense period only.Īccount-based reports will be accurate because entries on accounts are not affected. Both transactions will not be Condensed because the payment is outside the period and the invoice is linked to a transaction that was not covered during the Condense. Transactions linked to a non-Condensable transactionĮxample: You entered an invoice on and the corresponding payment on, then ran the Condense Data utility through. Paying sales tax with checks leaves invoices open which are non-Condensable Those which have not been deposited to a bank accountīills, bill credits, and bill payment checksĮstimates are non-posting entries and cannot be Condensed into journal entries which are posting transactions If it's not properly linked to each other Invoices, payments, credit memos, and refund checks If the Condense date is before 12/31 or if an employee’s W2 is not reviewed It does not remove certain transactions Transaction If you use Condense to repair the damage but is unsuccessful, you only have two options: If your company file is damaged, try resolving data damage on your company file. Open transactions are not Condensed and the file size is not affected.Very few transactions may be Condensed and the file size doesn't change much. If you use inventory items, your lists are not reduced.Most often, it reduces the size because it removes transaction detail and list entries.It may or may not affect the size of your company file Your accountant and your technical support have discussed other options and are willing to proceed with Condensing.Condensing cannot be undone at a later point, so we recommend Condensing after trying all other solutions. What you need to know about Condense Data utilityīefore Condensing, make sure it's the best option for your company. When complete, a window opens advising you of the total reduction in your file size as well as the location of the backup prior to the file optimization. Select Next and the notice Working on your file now will appear.Note that the system will advise you of the approximate reduction in your file. Select the first option as shown below.Go to File select Utilities and then select Condense Data.The traditional Condense feature is still available if you prefer to use it.ĭata File Optimization is accessed just like the traditional Condense File feature. This is also a much faster method that the standard File Condense. The updated Condense feature provides an option to remove the audit trail which reduces your file size but leaves all the detailed transactions, unlike the traditional File Condense feature which removes transaction detail and creates a consolidated journal entry for data prior to the selected date.
QuickBooks 2019 New Optionĭo you have concerns about the performance of your file due to its size? With QuickBooks Desktop 2019, you can now reduce your file’s overall size and still keep ALL your data and details! It also minimizes the risk of data damage. If you are having performance issues, the Condense Data utility should be your last option to try to improve performance. Read through this article to know more about condensing, its limitations, how it is done, and what to do before, during, and after the process. The Condense Data utility helps streamline your company data file.
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